Overview
Team member management lets you view everyone on your team, invite new members, adjust permissions, and remove people who no longer need access. Only admins can manage team members.
Viewing All Team Members
Accessing Your Team List
Go to Settings in the navigation
Scroll to the Team section
Click Team members
View everyone with access to your church's Asaph account
What You'll See
Name and avatar color
Role (worship leader, pastor, team member, etc.)
Permission level (admin or member)
Email address
Activity status
Pending invitations (people invited but not yet joined)
Understanding Permissions
Admin Permissions
Admins have full access to:
Create and edit set lists
Generate AI set lists
Add and manage songs
View all feedback
Invite other team members
Manage team permissions
Access Song 360 Analysis
Church settings
Member Permissions
Members can:
View shared set lists
Provide feedback on sets and songs
Access reels/videos
Participate in Messages
View training content
Add songs to library
Members cannot:
Edit set lists created by others
Invite team members
Change permissions
Edit church settings
Why Two Levels?
This keeps your team organized. Most people need member access—they view sets, give feedback, and participate. Reserve admin access for co-leaders who actively plan services.
Inviting New Members
Two Ways to Invite
Option A: Email Invite (Individual)
Go to Settings
Scroll to Team section
Click Team members
Click Invite Team Member
Enter their email address
Select their permission (admin or member)
Click Send Invitation
Use email invites when you need to set someone as admin or want to track who you've invited.
Option B: Invite Link (Multiple People)
Go to Settings
Scroll to Team section
Click Copy invite link
Share the link in group texts, Slack, or messaging apps
Anyone who clicks joins automatically as a member
Use invite links when inviting multiple people at once through existing group chats.
What They Receive
Email invitations include:
A link to join Asaph
Your name and church
Their assigned permission level
Instructions to create an account
Invitation Acceptance
When they click the invitation link:
They enter their email (pre-filled from invite)
Receive a one-time code via email
Enter the code to log in
Complete their profile setup
Join your team automatically
Changing Member Permissions
Promoting to Admin
Go to Settings > Team
Find the team member
Click Edit or their name
Toggle admin permissions on
Save changes
They immediately gain admin access to all features and settings.
Demoting to Member
Go to Settings > Team
Find the admin
Click Edit or their name
Toggle admin permissions off
Save changes
They retain access to Asaph but can't change team settings or manage the team.
When to Adjust Permissions
Change permissions when someone's responsibilities change. If a team member becomes a co-leader, promote them to admin. If an admin steps back, demote them to member.
Removing Team Members
How to Remove Someone
Go to Settings
Scroll to Team section
Click Team members
Find the person you want to remove
Click Remove or Delete
Confirm the action
What Happens
They lose access to your church's Asaph account immediately. They can't view your set lists, messages, or feedback anymore. They keep their own Asaph account and can join other churches.
Can They Be Re-invited?
Yes. You can re-invite removed members anytime. They'll rejoin with fresh permissions based on your new invitation.
Managing Pending Invitations
Viewing Pending Invites
Your team list shows people you've invited who haven't joined yet. They appear in a "Pending Invitations" section.
Resending Invitations
If someone didn't receive the email:
Find their pending invitation
Click Resend Invitation
A new email gets sent
Canceling Invitations
Cancel pending invitations if you invited someone by mistake or if they no longer need access.
Best Practices
Start Small
Invite 2-3 key people first. Get comfortable with the workflow before adding your entire team.
Choose the Right Invite Method
Email invites - When you need to set someone as admin or want to track invitations
Invite link - When inviting multiple people through group chats
Use Appropriate Permissions
Give admin access only to those who actively plan services
Use member for most of your team
You can always adjust permissions later
Set Expectations
Tell your team:
Why you're using Asaph
What you expect from them (feedback, availability, etc.)
How often to check Asaph
What they can and can't do based on their permissions
Keep Your Team List Current
Review your team list periodically. Remove people who've left your team and add new members as they join.
Common Questions
How many team members can I invite?
Unlimited, so you can invite as many team members as you like.
Can team members invite others?
Only users with admin permissions can invite new team members.
What if someone already has an Asaph account?
They can join your team using their existing account. They don't need to create a new one.
Can someone be on multiple teams?
No. When a user on an existing team is invited to a new team, they will be asked to leave the old team. Their activity history will remain anonymized on the old team.
Does the invite link expire?
No. Invite links work indefinitely until you regenerate or disable them.
Can I create multiple invite links?
Currently one invite link per team.
Can people who join via invite link become admins later?
Yes. You can change anyone's permissions after they join, regardless of how they joined.
Next Steps
Inviting Team Members - Learn the invitation process
Church Settings - Configure church-wide settings
Managing Your Profile - Update your own profile